With over 10 years’ experience using Microsoft Word I have experienced many changes in versions and often get asked how to achieve certain formatting and styles.
One of the things I get asked the most is how to insert a landscape page in the middle of a portrait document. It can be fiddly, and lots of people seem to get so far but then give up when it goes wrong, so here is a step by step guide on how to achieve it.
I’m starting with a portrait document, which is three pages long, with the aim to make page two landscape so that the table can be extended and filled with lots of text.
Click to put your cursor at the bottom of page 1. It doesn’t matter if it’s on the end of a line of text or below a line of text. Just remember that anything above your cursor will stay on page 1 and anything below it will go onto the landscape page. Select the Page Layout ribbon, and in the Page Setup section click, on the little arrow button to open the Page Setup menu.
Make a note of the sizes of the margins for Top, Bottom, Left and Right as you will need these later.
Still in the Page Setup window, click to select landscape orientation and in the drop down under the preview, select This Point Forward.
Go back to the margins at the top of the window and you’ll see that they have moved about. For instance, the measurement of 3cm that was my top margin, is now in the box for the right margin. Using the note you made earlier, correct the margins to what they should be and then click OK.
Your document will now be a mixture of portrait and landscape pages, and may look a bit messy – but don’t panic! We haven’t finished.
You need to repeat what we have just done in order to switch the end of your document back to portrait. Put your cursor at the point where you want the landscape to stop, in the example that’s after the table but before the next section of text.
Open the Page Setup window again, and select portrait orientation andchoose This Point Forward on the drop down. Remember that the margins will have moved about, so adjust them again so they match the note you made in step 1, and click ok.
My document now has a landscape page just where I want it. However, if you have any images or text in your header and/or footer you may want to follow the next step.
Each time you switch from portrait to landscape or back again, Word creates a section break. The best way to see this, is to go into headers and footer view the (double click in the header area). Each section of the document is assigned a number. My example document has 3 sections.
have page numbers in the landscape footer of page 2, but I want to move them further left, so they are in line with the company logo. If I do this now, all the page numbers in the document will move as they are linked. Pushing them to the left on the landscape page will have the effect of pushing them off the portrait pages altogether.
What you need to do is break the links connecting the headers/footers across the sections, and here’s how. Whilst in the header/footer view, put your cursor in the footer of section 2. Select the Header and Footer Design ribbon, and turn off Link to Previous, which will be highlighted in yellow.
Repeat this for the header of section 2 and for the header and footer of section 3. Now you can safely move the text or image in your landscape page without affecting the portrait ones.
I hope this step-by-step guide has been useful, but if it's just the tip of the iceberg for you, please get in touch with us to find out more about how our Microsoft training can make your job so much easier!
Teresa Lovell, Design Specialist, Bray Leino Learning
Teresa creates all our infographics for us and they cover a wide range of topics. In her blogs she not only gives tips on software and design, but she also discusses other topics that catch her eye and she hopes you find them interesting.
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